Privacy Policy for The Barnyard Sensory Gym
Effective Date: 3/26/2026
At The Barnyard Sensory Gym, we are committed to protecting the privacy of our families. This policy explains how we collect, use, and safeguard your information through our website and our booking partner, ROLLER Software.
1. Information We Collect
We collect personal information to manage your gym experience and ensure safety
Parent/Guardian Information: Name, email address, phone number, and billing address.
- Child’s Information: Full name and date of birth (used to verify age for safety and program placement).
- Digital Waivers: When you sign our digital waiver via ROLLER, we collect your contact details and your child’s information to maintain secure safety records.
2. How We Process Payments
All payments are handled securely through ROLLER Payments
No Storage of Financial Data: The Barnyard Sensory Gym does not store your credit card number, CVV, or expiration date.
- Security Standards: Transactions are processed by PCI-DSS compliant partners using bank-grade encryption to ensure your financial data remains private.
3. Children’s Privacy (COPPA Compliance)
As a children's facility, we strictly follow the Children’s Online Privacy Protection Act (COPPA)
Parental Consent: We do not knowingly collect data from children under 13 without verifiable parental consent provided during registration or waiver signing.
- Parental Rights: You have the right to review the information we have collected about your child, request its deletion, or refuse further collection by contacting us at sensorygym@sosforlife.com
4. Digital Waivers and Guest Profiles
We use ROLLER Software to manage digital waivers and guest accounts
Integrated Profiles: Your waiver is linked to a secure Guest Profile in ROLLER, allowing us to verify visit history and active memberships.
- Secure Storage: All profiles and waivers are stored in a secure, cloud-based environment with encryption at rest and in transit.
- Retention: We retain these records as required by law and for insurance purposes to ensure a safe environment for all guests.
5. Cookies and Tracking Technologies
Our website and the ROLLER checkout platform use cookies and similar technologies to improve your experience.
- Essential Cookies: These are necessary for the website and booking system to function, such as keeping you logged in or remembering your booking progress.
- Performance & Analytics: We may use tools like Google Analytics to understand how visitors interact with our site. These cookies collect anonymous data like pages visited and time spent on the site.
- Managing Cookies: You can adjust your browser settings to refuse cookies, though some parts of the booking process may not function correctly if essential cookies are disabled.
6. Marketing and Communications
We may use the email provided during booking to keep you updated on gym news via ROLLER's marketing tools.
Updates & Newsletters: This includes information on sensory classes, holiday hours, and special promotions.
- Opt-Out: You can click "Unsubscribe" at the bottom of any marketing email or contact us directly to be removed from our list.
- Transactional Emails: You will still receive automated emails regarding your specific bookings, receipts, and waiver status.
7. Data Sharing
We do not sell, rent, or trade your personal information. We only share data with ROLLER Software to provide booking and payment services. They are prohibited from using your data for their own independent marketing.
8. Contact Us
For questions regarding this policy or to update your information, please contact:
The Barnyard Sensory Gym
177 Gracie Lane, NW
The Barnyard Sensory Gym
177 Gracie Lane, NW
Floyd, VA 24091
540-267-2276 (BARN)
Email via the Contact Us Form